How to Plan a Small Celebration Party

How to Plan a Small Celebration Party


Whether you’re celebrating a milestone birthday, your child’s graduation, or just because it’s a Tuesday, throwing a party is always fun. But if you’re not sure where to start when planning one of these celebrations, don’t worry! We’ve got everything you need to know from picking the perfect venue and food options to finding the right music playlist.

Start with a guest list.

As with any gathering of friends, family, and loved ones, there is always a guest list to consider. How many people do you want to invite? Who should be on it? And how should you invite them?

The first step in planning your party is deciding whom you’d like to invite. Consider their relationship with the honoree and whether or not they live nearby. If they’re far away, maybe plan another activity that doesn’t involve travel so that they can still be involved—says, sending a card or emailing them photos of everyone who attended! If someone lives close by but isn’t as close as other guests (like distant cousins), don’t feel obligated to include him or her if the couple has already had some relationship before the celebration; instead, send them a nice gift when the other gifts arrive.

Choose an appropriate budget.

Before you start planning your party, it’s important to figure out how much money you want to spend. The easiest way to do this is with a simple formula: the cost of each person’s attendance multiplied by the number of guests. For example, if you are going to have 10 guests and each guest costs $50 for food and drink, then your total cost would be about $500 (10 x $50).

Once you know approximately how much money you can afford for the event, make sure that everyone who will be attending knows what they’re expected to contribute (if anything) in terms of food or drinks or helping pay for other expenses like props or decorations. This will prevent anyone from being surprised when they receive their bill later on!

Make sure that everyone who needs payment knows what they’re expected to contribute (if anything). This will prevent anyone from being surprised when they receive their bill later on!

Find a venue.

Once you’ve selected your guest list and decided what type of celebration party you want to throw, the next step is finding a venue. When choosing a location, keep in mind that it should be appropriate for both the number of people invited and your budget. The venue’s accessibility should also be considered—it shouldn’t be too far from any of your guests’ homes or work locations so that they can easily find parking nearby. And finally, don’t forget about size! You’ll want to make sure there’s enough space for everyone who wants to attend this small celebration party.

  • In terms of style: If the event is going to take place at night (e.g., during dinner), then you’ll need something with high ceilings so that everyone can see each other easily without having trouble talking over loud music or clattering dishes; however, if this is going on during daytime hours (e.g., brunch) then low ceilings would probably work better because they will make things appear brighter/more spacious than usual.*

Plan your menu and drinks.

Planning your menu is the first step in creating a festive atmosphere. The theme of your party should influence what kind of food you prepare, which often depends on how many people will be attending and their tastes. If you’re hosting a more formal party, such as an anniversary celebration, think about offering guests a choice between several dishes. If they’re very picky eaters, it may be wise to include several options—some light fare and some heavier stuff—so that everyone can find something they want to eat.

One important thing to keep in mind when planning a menu is what drinks go well with it. Pay attention to how long each entree takes to cook so that your guests don’t have too much time without food or drink options! If choosing alcoholic beverages for your event which we recommend this wholesale alcohol melbourne, take into consideration how strong those drinks are so there won’t be any surprises later on when people are still sober enough for driving home safely.”

Snack bar

Snacks should be easy to eat. No one wants to spend too much time in front of the table. It’s good to have some finger foods on hand that can be eaten while standing up like this grazing boxes melbourne.

They should also be bite size. Not only does this help with the cleanup process (no one wants to sit around picking crumbs out of their friends’ hair), but it allows guests to socialize while they eat instead of being trapped at their seats with food all over themselves.

Snacks should be easy to prepare. If you’re serving snacks from a buffet table, keep things simple: set up dishes with crackers/cheese/veggies and let people help themselves as needed (or use tongs for hot food). Guests who are less experienced in cooking may appreciate someone else doing all the work for them!


Order invitations.

  • Order invitations. Invitations should be mailed at least two weeks before the party, so plan accordingly. If you’re using an online invitation service, then all you’ll have to do is fill in information about the event and pay for them. If you want to create your own printed invitations, make sure that you include the date and time of your event as well as a mailing address for guests who will want to RSVP by mail or email. You can also send invitations via email; however, it’s good etiquette to provide guests with an opportunity to RSVP by contacting you directly instead of just showing up at your door unannounced.

Decide on a theme.

Once you’ve decided on a date, start working on your theme. Think about what your guests will like and what fits into your venue. A classy affair might be more appropriate for an upscale venue than something more casual, but when it comes down to it, there are very few rules when it comes to planning a party. If you’re going for something that’s not too out of character for the people involved (a birthday party is still a birthday party no matter how extravagant), then by all means go ahead and be creative!

Plan the seating arrangement.

  • Plan the seating arrangement.

It’s best to have a little extra space in a room when you’re planning, especially if you’re inviting more people than usual. You’ll want to make sure there are enough seats for everyone, but also consider how comfortable they will be—are they all facing toward each other, or do they need to be at angles? Are they able to see each other easily? If you have tables, do they create an intimate atmosphere or will they feel too packed and cramped (which could happen if people are sitting too close)? We’ve found that it can help with making sure everyone fits comfortably in the room by having the chairs set up like this:

  • Make sure there is enough seating for everyone who is invited.
  • Consider whether your party will be formal or informal based on what time of day it takes place and what type of party it is (a birthday celebration versus an office holiday party).

Choose your music playlist.

Music is a crucial part of any party. It can set the tone, inspire dancing, and get everyone singing along. When it comes to planning your playlist, it’s important to remember that not every song is appropriate for every celebration—especially if you are throwing an event for children or young adults! If your party is going to include younger guests, make sure the music you play isn’t too loud or inappropriate for them. You’ll also want to be aware of how long each track lasts—the ideal amount of time between songs is about three minutes—and make sure there’s enough variety in your playlist so no one gets bored listening repeatedly throughout the night!

Prep on the day of the party.

  • Get to the venue. You’ll want to make sure everything is set up according to your instructions and that there are no mishaps with the decor or invitations.
  • Check table settings, food and drink options, music selection, and guest list. This can be done anywhere from a few days before until right as people start arriving—but it’s better if you do it earlier so you can fix anything on time!
  • Make sure everyone knows what time to arrive at your party! If any guests have trouble finding parking or navigating through a new city (or even just getting lost), this might cause them to arrive late and miss out on some of those fun conversations with friends before the food starts being served.

Planning a party can be fun!

Planning a party can be fun, but it can also be hard work. It’s important to remember that planning a party is just another form of stress relief and relaxation. The important thing to remember is that no matter what kind of event you plan—a baby shower, birthday party, or dinner party—you should always make sure that you have enough time to plan your event.

Planning will help you avoid any last-minute mishaps when it comes time to put all the details together for your celebration.


You’re now equipped to plan a small celebration party. We hope this has given you some good ideas for your next event!