Things you should have before hosting a party 

hosting a party 

Hosting a party of any kind can be really stressful, especially without an event planner. Event planners are great but sometimes, they can be a bit out of the budget. While some event rentals come with their own event planners, they often have their own charges. 

When running on a low budget, your safest bet is to host and plan the event yourself. Before starting though, you need to have access to a few major resources that will be a total game-changer to you, whether you are an amateur planner or an expert. 

Here are some of the things you should have before hosting a party:

Event rentals

Event rental companies are great because they offer the best quality, new equipment for rent. This ends up being much cheaper than buying everything yourself or renting each piece of equipment separately. 

Another great thing about an event rental like Paradox Production is that you don’t have to worry about transportation as the rental will do it for you. This helps reduce one weight on your shoulders. 

They also provide uniform party decor and equipment, which gives a very pulled-together look, even if it is totally last minute. 

Book entertainment and extras

DJs, bands and photo booths are all popular options – just be sure to let the venue manager know what you’re planning in advance.

Organise home cooking or hire a caterer

Consider everyone’s needs. Do your guests have allergies or special dietary requirements? If you’re taking charge of the cooking, devise a menu that’s easy to prepare and will also accommodate all your guests. If you’re using external caterers, be sure to let them know all the important details before they begin proposing a menu.

A proper theme

When on a budget, it is important to pick a theme and follow the inspiration for low-budget decor. You can pick anything from lavish to decent depending on your resources and target audience. 

The idea behind a theme is that it helps to give you a clear picture of what you want and then you can follow that image. It makes planning the event more organized. 

An example of a theme you can follow for a birthday party of a 2-year-old is Disney Princess-themed. With this, you already know what kind of decor would work out for an event like this. 

Invite your guests

Your invitations should include the date and time, dress code, and party theme. In addition to paper invitations, you could also create a special event page on social media, such as Facebook. This will inspire your guests even more and help create a buzz around your party, while hopefully maximising your turnout.

A budget

Allocating a specific amount of money to each aspect of the party reduces the chances of overspending and helps you stay on track. Having a defined budget also gives you an idea of the scale you can arrange the event on. 

The budget is the most important thing that you need to keep in mind in order to host a successful event. 


Event planning may seem like a tough job, but with proper planning and an organized approach, you can host a smooth event even as an amateur. Just be mindful of your budget and stick to a plan. 

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